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Vendor Authorization Form

Dear Vendor:

I would like to thank you for your interest in becoming an Authorized Vendor of IRVIN Real Estate. I believe that our firm can offer your company great opportunities from our Real Estate rental and sales departments.

You will find the application for our Authorized Vendors at the bottom of this page. Before we can process your application or release any payments to a vendor, we must have the following documents:

Sole Proprietors (if check is to be made to person)

  1. IRSFormW-9
    1. Copy of Driver’s License
    2. Copy of Social Security Card
  2. Occupational/Professional License
  3. Proof of Liability Insurance
  4. Proof of Workmen’s Compensation Insurance

Corporations / Partnerships

  1. IRS Form W-9
  2. Occupational/Professional License
  3. Proof of Liability Insurance
  4. Proof of Workmen’s Compensation Insurance

Please fax documents to 925-553-2659.

Authorized Vendor Application

All vendors must submit a completed application for an Authorized Vendor and furnish required documentation of eligibility. This application will be reviewed and verified for consideration of future assignments. All vendors making application must accept the Quality Commitment Agreement of the firm prior to any assignment. Our firm reserves the right to accept or reject any application.

Vendor Performance Standard

Authorized Vendors agree to establish a service date with the tenant/client within 24 hours of assignment for performance no later than 3 business days subsequent the assignment. In the event that the tenant/client is not contacted and/or the service is not performed within the term allowed, Authorized Vendor agrees to contact Irvin Real Estate for further authorization, instructions or reassignment. Our firm will provide access instructions and “No Show Penalty” compensation as per our agreement with every assignment.

The Authorized Vendor agrees to cancel, without liability to IRVIN Real Estate, any order for service prior to performance of any actual service or expenditure on behalf of Authorized Vendor.

Authorized Vendor agrees to notify IRVIN Real Estate prior to the performance of any service or expenditure that is anticipated to exceed $300.00. In the event Authorized Vendor elects to perform such service or expenditure without informed consent, the Authorized Vendor agrees to waive any amount exceeding the $300.00 cost limit.

Invoice Terms

The Authorized Vendor agrees that IRVIN Real Estate is only a referral agency on behalf of the Owner. IRVIN Real Estate has limited authority to request maintenance services on behalf of Owner. All work performed is a relationship between the Authorized Vendor and the Owner directly. IRVIN Real Estate is a limited agent of the Owner.

Authorized Vendor agrees to extend finance terms consisting of the net balance due in thirty (30) days upon receipt, unless advanced written agreement is made to the contrary.

Authorized Vendor agrees to submit an invoice describing in detail the services rendered and accounting itemization, the date of service, the person performing service, as well as return the original IRVIN Real Estate Maintenance Request or order number issued. Any invoice not containing this information may be returned for completion and payment terms extended accordingly.

Authorized Vendor Access to Property

Keys will be released in accordance with Tenant authorization/notice. Duplication or subsequent distribution of any access key is strictly prohibited. Any key checked to Authorized Vendor must be returned within 3 business days or be subject to costs of re-keying the unit as if the key was lost. Authorized Vendor assumes all responsibilities related to access.

Authorized Vendor Warranty

The Authorized Vendor agrees to provide a written warranty for parts and labor of any service performed for a minimum period of thirty (30) days from the date of completion. In the event a warranty term is not specifically stated, ninety (90) days shall be the warranty term. This warranty only covers failures due to defects in materials or workmanship which occur during the normal use or operation and does not cover damages which result from accident, misuse, abuse, neglect, mishandling, misapplication, improper maintenance, alteration, modification or service by anyone else other than the initial servicer, or damage that is attributable to acts of God. This warranty is further modified by all rights and remedies allowable by California state law. In the event a warranty claim is filed, the Authorized Vendor agrees to quickly remedy such at no additional cost whatsoever or to refund/cancel all charges of the initial service invoice. In the event a dispute arises as to the validity of claim, the Authorized Vendor shall submit notice of dispute in writing to consumer detailing the reasons within three (3) days of claim notice. The consumer shall then have option to seek an independent review by a qualified party within 7 days of dispute notice and results deemed conclusive.

Authorized Vendor Application

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